User Manual Chapters to Read
Topic: XpertImage™
Topic:
XpertDate™
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Resources
Next,
open the Classes Catalog and enter each of your Classes. If you will be
using
Subclasses and Types, do the same for these.
Open
the Departments Catalog. Notice the 3 ?s in the records bar. Now you
still
haven't created Departments, these are just different levels of
classification
for your merchandise. An actual Department is a unique combination of a
Line,
Class, Subclass and Type.
Go
ahead and click the New Record button. Select a Line from the drop-down
menu,
then a Class. If appropriate, also pick a Subclass and Type. When
you've made
all four selections, press Save. This is your first Department.
Press
the New Record button and repeat these steps to create a second
Department.
Notice the drop-down menus. Up until now all of our data entry has been
in open
fields. For the first time we are selecting data that has already been
entered.
These
are embedded catalogs: they are pointing to a catalog that already
exists.
Notice the faint gray box around the Lines Catalog and the other three.
Notice the two buttons: one pointing
down and one pointing to the right. The one that points to the right is
the
Zoom button that will take you directly to the original catalog. Click
on the
Zoom button if you want to make any changes to the original entries in
the
catalog, such as editing the name of an existing Line or adding a new
Line
altogether.
Note
that when you zoom out to the original catalog you do not have to close
the
catalog you are working on. As you are adding Departments, if you
realize you
need to create a new Subclass you can zoom to the Subclass catalog, add
your
new Subclass, Save and Exit and you'll be right back in the Departments
Catalog. The change you made to Subclass Catalog is now part of your
database.
Go
ahead and enter all of the Departments you came up with into the
Departments Catalog.
Note that the Departments Catalog is an excellent place to use the Copy
button
to cut down on data entry time. If you have 8 Departments that will all
use the
same Class, for example, you can enter one of these and then use the
Copy
button 7 times instead of reentering all of this information.
When
you are done entering your Departments, practice doing some Queries in
this
catalog. So far all of the Queries we've done have been in open fields.
Now try
doing a Query in a closed field (i.e. an embedded catalog).
As
an example: follow these steps:
1)
Clear Form
2)
Select one of your Classes from the drop-down menu
3)
Execute Query
You'll
notice the Query pulled all Departments that have the Class you chose.
Try a
couple different Queries this way.
Now
that you're done with Departments, let's go to the Brands Catalog. If
you
haven't already, add some of your brands to this catalog. You do not
need to
enter every single brand at this point, since you can add these on the
fly
using the zoom button. However, the more data you enter into your
Vendors,
Brands & Departments catalogs upfront the easier it will be when
you have
to work on Styles & Items.
Optional
Exercise 1:
Download
the logo of one of your brands as an image file (such as .jpg or .bmp)
and save
it in /Main/Images. If you do not have one, get on the Internet and do
a search
for your brand and right-click on the logo to "Save As."
Now
go to your Brands Catalog and find the entry for this brand.
Double-click the
blank space on the left and use XpertImage to add the logo. Click Save.
Even if
you may decide that it is not worth the effort to enter photos and
images into
your database, it is still good to know that this feature exists and
how it
works. On the other hand, if you plan on having a web store you will
definitely
want to learn how to use XpertImage.
Optional
Exercise 2:
Open
the Seasons Catalog. Enter a new season, such as "Fall 2005". Use
XpertDate to enter a start date and end date to the season. Save
changes. If
you do not plan on using Seasons then you can delete the entry.
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